Interior designers have many documents to keep track of, from emails, invoices, shopping receipts, pictures, and more. A lot of the time, they are saved in multiple locations on a computer and phone or in physical folders. Files are lost, which adds stress to our lives, whether we realize it or not.
We recently chatted with Alex Brzozowski of Be Organizing, where her team specializes in digital organization. Digital organization may feel daunting and impossible, but her tips made it doable. Below are three of her tips for better digital organization.
Use Cloud Storage
Save all of your files in one cloud storage location. The cloud is easy to use and automatically backs up your files and photos. You can even share the cloud with others, so your team can immediately see the photos in the shared cloud if you take pictures at a location.
Don’t Overcomplicate the System
When naming files, don’t overcomplicate them. Name the file the first thing you think of. Think of how you would refer to it in a conversation and name it that. Files get forgotten and lost when names are too complicated and unnatural.
When you get a new client, create a folder for their files. To stay consistent, create a template folder you copy every time you start a new project. This keeps the organization the same throughout and makes it easier to find what you need when you need it. Additionally, if you have to scroll to see more files, it’s an indication that you might need to think about creating another subfolder, so files don’t get buried.
Get your files out of your head and into the cloud so that you can get back to your zone of genius. Do away with physical papers and receipts, and let’s start moving to a 100% digital storage business today!
If you want to learn more about digital organization, visit www.designbizsurvivalguide.com/podcast/dbs116.